Privacy Policy

Prag Kartalları z.s.

Last updated: March 2026 · Version 1.0

1. Controller of Personal Data

The controller of personal data is:

Prag Kartalları z.s. is a non-profit association established under §214 and following of the Czech Civil Code.

2. What Personal Data We Collect

When registering as a member, we may collect the following information:

• Name and surname
• Email address
• Phone number (optional)
• City of residence (optional)
• Profession (optional)
• Preferred language
• Information about how you discovered the association
• Areas where you would like to contribute to association activities

Technical data may also be stored:

• Registration date
• IP address used during registration
• Membership status and payment history

3. Purpose of Data Processing

Personal data is processed for the following purposes:

• Administration of association membership
• Communication with members
• Organization of association activities and events
• Membership fee tracking and receipt issuance
• Sending mandatory association announcements

Optional announcements (such as events or news) are sent only to members who have opted in.

4. Legal Basis for Processing

Personal data is processed based on:

• Membership relationship between the member and the association
• Legitimate interest in managing association activities
• Consent, where required (for optional communications)

5. Data Retention

Personal data is stored for the duration of membership.

After membership ends:

• financial records and receipts may be stored for up to 10 years as required by accounting regulations
• other personal data may be anonymized or deleted when no longer necessary

6. Who Has Access to Data

Personal data is accessible only to authorized members of the association board responsible for membership administration and accounting.

Data is not sold or transferred to third parties.

Data may be processed by trusted service providers used for:

• website hosting
• email delivery
• payment processing

These providers process data only to the extent necessary to provide their services.

7. Your Rights

Under GDPR you have the right to:

• request access to your personal data
• request correction of inaccurate data
• request deletion of data where legally possible
• object to certain types of processing
• withdraw consent for optional communications

Requests can be sent to:

info@pragkartallari.cz

8. Cookies and Website Analytics

The website may use cookies and analytics tools to understand website usage and improve user experience.

Analytics tools are enabled only after user consent where required.

9. Updates to This Policy

This privacy policy may be updated when necessary.

The latest version will always be available on the association website.